Scheduling Systems


by Steelcase

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Find and reserve space with confidence. RoomWizard is a room reservation system that makes it easier to get where you need to go.

Intuitive + Refined

RoomWizard meeting scheduling system Open image tooltip

Simple Navigation

RoomWizard is intentionally designed to display critical meeting information readable from a distance, assist with wayfinding and scheduling meeting spaces from your desk or at the device.

  • Clear Wayfinding
  • Simplified Interface
  • Easy Reservations
  • Visible cues at a distance
RoomWizard meeting scheduling system Open image tooltip

Easy Customization

Make it your own with customization options that fit your brand, reflect your culture, and define your team spaces all while adding an additional level of wayfinding and adding personality to your space.

  • Brand your space with logo customization
  • Infinite color options to define team space
  • Image upload capabilities to personalize a room

Smart + Connected


When everything works together, things are just easier. RoomWizard lets you search, find and reserve available spaces with a system that integrates into existing scheduling and calendar platforms. Built on the Microsoft Azure® trusted cloud infrastructure, RoomWizard is a secure, all-in-one enterprise room reservation system that’s easy to use, manage and maintain from a single device manager web application.

  • Encryption for transfer of data
  • Simple, remote management from Steelcase IoT Admin Portal web application
  • Easy to scale
  • Global customer support
  • Existing scheduling and calendar platform integration
  • Enable meeting check-in at room, room will release if no check-in occurs
  • Powered and connected via PoE+


RoomWizard on a plain wall showing a booked meeting Open image tooltip

Drywall Mount

Roomwizard on a transparent door showing a booked meeting Open image tooltip

Glass Mount

Functional + Beautiful

Front-and-center on every reservable space, RoomWizard can enhance and complement any office setting or brand aesthetic.


Technical Features
Standard Features
Global Availability

Technical Features

Technical Features

Device details

  • Android operating system, 4 GB LPDDR3 RAM, 16:10 aspect ratio, 1920x1200 screen resolution
  • 7" capacitive touch screen that supports up to 5 simultaneous points of interaction
  • Edge LED status lighting
  • Network connectivity and power via PoE (power over ethernet) - 1x10/100M, DHCP and static IP address support, IEEE 802.3at Type 2 PoE+ compliant

Cloud-based application

  • Remote Management – RoomWizard Steelcase IoT Admin Portal, built on an Azure hosted cloud-based platform allows IT administrators to easily deploy, manage and monitor all devices from a single web interface
  • Seamless calendar integration
  • Configurable alerts available

Find technical documents about the newest generation of RoomWizard

For technical documentation and support, click here.

Last Generation RoomWizard Documents

Standard Features

Standard Features

Key Features

Finding and reserving the right meeting space can be time consuming and frustrating. RoomWizard is designed to make it easier to get where you need to go.

  • LED status lights to show availability
  • Large fonts clearly display space availability and meeting information
  • Timeline displays room schedule for the day
  • Easy to navigate interface for reservations
  • Customization options
  • Single device manager web application
  • Microsoft Azure® trusted cloud infrastructure
  • Seamless calendar integration

Mounting Options

RoomWizard mounting options create key opportunities to turn both traditional conference rooms and even open spaces into dynamic collaborative spaces. The RoomWizard scheduling system can be mounted to:

  • Drywall
  • Glass
  • Architectural and Furniture Products

Global Availability

Global Availability

This product is available in the following regions:

  • Asia Pacific
Not available in your region?

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Frequently Asked Questions




Can I customize the device? Can I add my logo?
Yes, the device can be customized with a logo, background color, and/or background image.

Can it visually show availability from a distance?
Yes, RoomWizard uses innovative edge LED lighting to show green and red signaling of availability. RoomWizard also includes large font to show critical meeting information from a distance eliminating the need to walk up to a room to see availability.

Can RoomWizard be booked using a mobile phone?
Yes, RoomWizard can be booked using the Steelcase Find mobile app. It can also be booked via the calendar client (i.e. Outlook) on a mobile phone.

Can RoomWizard release rooms from a reservation if no one shows up?
RoomWizard can be paired with Steelcase WorkPlace Advisor Subscription which uses sensors to detect room activity and free up unused space.

Does RoomWizard automate room reservation?
RoomWizard can be paired with Steelcase WorkPlace Advisor Subscription to use sensors to detect when rooms are occupied, and turn the RoomWizard device from green to red without any interaction with the touchscreen of the device.

How to make a reservation?

  • Calendar Integration: Simply invite the room resource (email address) to the meeting from your calendar and it will display at device.
  • At Device: Walk up and reserve directly from the device.
  • Steelcase Find App: Use the Steelcase Find mobile app to book on the go



How is RoomWizard powered?
Each RoomWizard is powered by PoE. A power over ethernet connection run at each location.

What OS is on the device and how does it get patched?
The RoomWizard device has an Android operating system and supports over-the-air updates.

What is the frequency of updates?
Steelcase uses a continuous improvement, continuous delivery release practice to release updates as soon as new features are available.



How is it secured?
Steelcase uses encryption for transfer of data.

What kind of security features does it offer?
RoomWizard is built on the Microsoft Azure® trusted cloud infrastructure and includes all the security benefits offered by Microsoft.

How is the system updated?
RoomWizard can be easily updated through the Steelcase IoT Admin Portal. These updates can be automatic or scheduled.

Where can I find out about updates?
Updates will be pushed out through the Steelcase IoT Admin Portal.



Will RoomWizard work with my calendar?
Yes, RoomWizard integrates with Microsoft Office 365. Integration with other calendars is coming soon.

What types of surfaces can RoomWizard mount on?
RoomWizard offers mounting options for drywall, glass and VIA. RoomWizard can also be mounted on several Steelcase furniture applications.

What type of hardware do I need?
Steelcase provides everything you need to physically install the device all in one package.

Do you provide the hardware?

Purchasing Options

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